How to Coordinate Your Wedding Reception Yourself

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Have you thought about how and who will coordinate your wedding reception, so that the party will run smoothly without your involvement? Will you hire a wedding planner or prefer to have a friend or family members coordinate your wedding reception? In this post, we’ll look at what a typical wedding day looks like, how you should plan the coordination of your wedding reception and who to assign as the wedding coordinator. Read on.

Wedding reception planning and coordination, especially on the day of wedding can usually be jam-packed with things-to-do; is complicated and very stressful. And you should not even think about being there. You have to reserve your wedding day for yourself and put on a mindset of going to your wedding to be a guest – to be pampered and not to get stressed.

The wedding day can be very stressful, with lots of running up and down. There’ll be a lot of calls and questions from the vendors and guests. Expect to be called from left, right and center to give directions and quench fires. Typical scenario is this:

The cake has arrived and the baker is asking where to set it up. The caterer is here and is asking where to setup. The DJ is here and has questions. Where’s the food? Where do you want this and that to go? The water and meat has run out, what should we do? The cake baker forgot the cake stand, who can you send to get them. Power has gone off and there’s no generator in the venue, how can we get one fast?

Obviously, those are not the kind of things any bride wants to hear or do on her big day. So, you have to delegate somebody (NOT YOU) to run all that for you and generally coordinate your wedding reception planning tasks in the last weeks leading to your wedding day, as well as the day of wedding. That is the person to assign to answering the many questions that would come from your wedding service providers, the vendors and out-of-town guests. That’s the person whose name should be on your R.S.V.P.

Your wedding reception coordinator should be a person who would not mind missing attending the wedding event, as s/he would be in the background quenching fires and resolving last minute confusion when the main wedding reception is going on.